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Evidence Guide: RIIIMG301D - Maintain site records

Student: __________________________________________________

Signature: _________________________________________________

Tips for gathering evidence to demonstrate your skills

The important thing to remember when gathering evidence is that the more evidence the better - that is, the more evidence you gather to demonstrate your skills, the more confident an assessor can be that you have learned the skills not just at one point in time, but are continuing to apply and develop those skills (as opposed to just learning for the test!). Furthermore, one piece of evidence that you collect will not usualy demonstrate all the required criteria for a unit of competency, whereas multiple overlapping pieces of evidence will usually do the trick!

From the Wiki University

 

RIIIMG301D - Maintain site records

What evidence can you provide to prove your understanding of each of the following citeria?

Identify records

  1. Access, interpret and apply record keeping documentation and ensure the work activity complies
  2. Obtain multiple copies of records to match job requirements
  3. Identify and comply with document storage, filing and handling requirements
  4. Check registered documents against register
  5. Report or replace missing registered documents
  6. Recognise and adhere to organisation’s quality assurance requirements
  7. Select equipment that is consistent with the task of maintaining records, check for serviceability and rectify or report any faults
Access, interpret and apply record keeping documentation and ensure the work activity complies

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Obtain multiple copies of records to match job requirements

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Identify and comply with document storage, filing and handling requirements

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Check registered documents against register

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Report or replace missing registered documents

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Recognise and adhere to organisation’s quality assurance requirements

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Select equipment that is consistent with the task of maintaining records, check for serviceability and rectify or report any faults

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Process details

  1. Accurately and legibly record details in accordance with organisation’s instructions
  2. Record details to specified quality control procedures
  3. Ensure alterations to records are initialled by the responsible person
  4. Record signatures, dates and times
  5. Ensure records/entries are counter signed and checked to ensure currency
Accurately and legibly record details in accordance with organisation’s instructions

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Record details to specified quality control procedures

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Ensure alterations to records are initialled by the responsible person

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Record signatures, dates and times

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Ensure records/entries are counter signed and checked to ensure currency

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Review and file records

  1. Ensure records are referred to for historical data
  2. Make records available to authorised personnel for checking purposes
  3. Bring trends affecting work in progress to the attention of appropriate personnel
  4. Process and file records
Ensure records are referred to for historical data

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Make records available to authorised personnel for checking purposes

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Bring trends affecting work in progress to the attention of appropriate personnel

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Process and file records

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Identify records

  1. Access, interpret and apply record keeping documentation and ensure the work activity complies
  2. Obtain multiple copies of records to match job requirements
  3. Identify and comply with document storage, filing and handling requirements
  4. Check registered documents against register
  5. Report or replace missing registered documents
  6. Recognise and adhere to organisation’s quality assurance requirements
  7. Select equipment that is consistent with the task of maintaining records, check for serviceability and rectify or report any faults
Access, interpret and apply record keeping documentation and ensure the work activity complies

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Obtain multiple copies of records to match job requirements

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Identify and comply with document storage, filing and handling requirements

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Check registered documents against register

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Report or replace missing registered documents

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Recognise and adhere to organisation’s quality assurance requirements

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Select equipment that is consistent with the task of maintaining records, check for serviceability and rectify or report any faults

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Process details

  1. Accurately and legibly record details in accordance with organisation’s instructions
  2. Record details to specified quality control procedures
  3. Ensure alterations to records are initialled by the responsible person
  4. Record signatures, dates and times
  5. Ensure records/entries are counter signed and checked to ensure currency
Accurately and legibly record details in accordance with organisation’s instructions

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Record details to specified quality control procedures

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Ensure alterations to records are initialled by the responsible person

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Record signatures, dates and times

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Ensure records/entries are counter signed and checked to ensure currency

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Review and file records

  1. Ensure records are referred to for historical data
  2. Make records available to authorised personnel for checking purposes
  3. Bring trends affecting work in progress to the attention of appropriate personnel
  4. Process and file records
Ensure records are referred to for historical data

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Make records available to authorised personnel for checking purposes

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Bring trends affecting work in progress to the attention of appropriate personnel

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Process and file records

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Assessed

Teacher: ___________________________________ Date: _________

Signature: ________________________________________________

Comments:

 

 

 

 

 

 

 

 

Instructions to Assessors

Evidence Guide

1. Identify records

1.1 Access, interpret and apply record keeping documentation and ensure the work activity complies

1.2 Obtain multiple copies of records to match job requirements

1.3 Identify and comply with document storage, filing and handling requirements

1.4 Check registered documents against register

1.5 Report or replace missing registered documents

1.6 Recognise and adhere to organisation’s quality assurance requirements

1.7 Select equipment that is consistent with the task of maintaining records, check for serviceability and rectify or report any faults

2. Process details

2.1 Accurately and legibly record details in accordance with organisation’s instructions

2.2 Record details to specified quality control procedures

2.3 Ensure alterations to records are initialled by the responsible person

2.4 Record signatures, dates and times

2.5 Ensure records/entries are counter signed and checked to ensure currency

3. Review and file records

3.1 Ensure records are referred to for historical data

3.2 Make records available to authorised personnel for checking purposes

3.3 Bring trends affecting work in progress to the attention of appropriate personnel

3.4 Process and file records

Required Skills and Knowledge

1. Identify records

1.1 Access, interpret and apply record keeping documentation and ensure the work activity complies

1.2 Obtain multiple copies of records to match job requirements

1.3 Identify and comply with document storage, filing and handling requirements

1.4 Check registered documents against register

1.5 Report or replace missing registered documents

1.6 Recognise and adhere to organisation’s quality assurance requirements

1.7 Select equipment that is consistent with the task of maintaining records, check for serviceability and rectify or report any faults

2. Process details

2.1 Accurately and legibly record details in accordance with organisation’s instructions

2.2 Record details to specified quality control procedures

2.3 Ensure alterations to records are initialled by the responsible person

2.4 Record signatures, dates and times

2.5 Ensure records/entries are counter signed and checked to ensure currency

3. Review and file records

3.1 Ensure records are referred to for historical data

3.2 Make records available to authorised personnel for checking purposes

3.3 Bring trends affecting work in progress to the attention of appropriate personnel

3.4 Process and file records

Evidence is required to be collected that demonstrates a candidate’s competency in this unit. Evidence must be relevant to the roles within this sector’s work operations and satisfy all of the requirements of the performance criteria of this unit and include evidence that the candidate:

locates and applies relevant legislation, documentation, policies and procedures

works effectively with others to undertake and complete the maintaining of site records that meets all of the required outcomes, including:

communicating clearly and concisely with others to explain and clarify procedures, to interview users to identify their records/information needs

demonstrates completion of maintaining site records that safely, effectively and efficiently meets all of the required outcomes on more than one (1) occasion including:

reading and interpreting the nature of record content, functions and problems

analysing activity to diagnose problems, identifying and implementing options to solve problems

processing details and ensuring recording of signatures, dates, times, records are counter signed and verified for currency

maintaining accurate written records, reporting and filing systems including:

site diary

materials received and dispatched

quality records

WHS records

environmental records

inventory control records

reporting issues affecting the completion of work activities to their supervisor

The candidate must demonstrate knowledge of maintaining site records through:

basic records management systems and processes (both manual and computer aided)

following records filing and retrieval systems and processes

using registered document control systems

complying with quality control administration

project quality requirements

using resources and infrastructure Industry terminology

preparing and carrying out JSEA/JSA/Safe work method statement